Administrative Policies

DURGAPUR GOVERNMENT COLLEGE IS A GOVENMENT COLLEGE UNDER THE EDUCATION DIRECTORATE AND THE DEPARTMENT OF HIGHER EDUCATION, GOVERNMENT OF WEST BENGAL AND IS AN AFFILIATED COLLEGE UNDER KAZI NAZRUL UNIVERSITY, ASANSOL

APPOINTMENT AND SERVICE RULES

All teaching and non-teaching staff are appointed by the Government of West Bengal. The West Bengal Public Service Commission (PSC) invites applications, conducts written tests and interviews and recommends the appointment of all employees to Department of Higher Education, Government of West Bengal. Teachers are promoted to the higher Academic Level under the Career Advancement Scheme (CAS) rules and regulations notified by the Higher Education Department, Government of West Bengal. The non-teaching staff are promoted in accordance to the Government circulars.

ADMINISTRATIVE SETUP OF THE INSTITUTION

The Principal is the Gazetted Officer in the West Bengal Senior Educational Service (WBSES) and the institutional head. The Principal is the DDO (Drawing and Disbursing Officer) of the institution. Faculty members are Gazetted Officers under the West Bengal Educational Service (WBES). The institution functions in accordance to the Rules and Regulations of the Department of Higher Education, Government of West Bengal. Each Department is headed by one faculty member, namely the Head of the Department. The Governing Body of the institution is constituted with proper Government notification. The Internal Quality Assurance Cell (IQAC) acts as the nodal agency to institutionalize the quality initiatives of the institution and is constituted following the NAAC guidelines. The Teachers’ Council is constituted in accordance to the government order and comprises of all full time teachers of the institution and elects the Secretary for each academic session. The teachers’ council nominates sub-committees related to academic matters of the institution related to admission, examination, student welfare, routine, research etc. The Head of the institution is the Chairperson of the Teachers’ Council. Students have representation in the Governing Body, Internal Complaints Committee, Students’ Grievance Redressal Committee, Anti-Ragging Committee and Squad of the institution. The institution has an effective student mentoring system, which is reviewed and monitored by the Internal Quality Assurance Cell (IQAC).

REVIEW OF THE INSTITUTIONAL ACTIVITIES

• Consultation with IQAC and reports prepared by IQAC
• Regular review meetings conducted by Head of the Institution with Departmental Heads
• Regular review meetings conducted by Head of the Institution with different Cells/Committees
• Feedback from Students
• Feedback from Teachers’ Council meetings
• Feedback from Head of the Departments
• Feedback from Students’ Union
• Feedback from Faculty Members
• Feedback from Alumni
• Feedback from Non-Teaching Staff
• Yearly report of activities prepared by different committees/cells and units
• Feedback received from different stakeholders
• Feedback received from institutional project sponsoring agencies in review meetings
• Review of the self appraisal report submitted by faculty members in the prescribed format during promotion through career advancement scheme
• Academic Audit Report provided by the IQAC
• Gender Audit Report provided by the Women Cell
• Geographical Diversity Audit Report prepared by the Equal Opportunity Cell
• Green Audit Report prepared by the Department of Conservation Biology and College Campus Environmental Sub-Committee

Accounts Finance (Policies adopted)

• The College is a Government Institution and accordingly, all rules and regulations prescribed by the Finance Department, Government of West Bengal are strictly followed.
• The College has constituted a Central Purchase and Tender Sub-Committee to review, monitor, and resolve all purchase-related matters of the institution.

Resource Procurement and Utilization (Policies adopted)

• Departmental Heads and concerned units/cells apply to the Principal for purchase and maintenance of equipment, computers, books, journals, contingencies and organizing events stating justification and budget, which are forwarded to the Central Purchase Committee to ensure the purchases in accordance with the Government Guidelines.
• The library subcommittee proposes purchase and maintenance of the library resources to the Principal in consultation with the Departmental Heads.
• Being a Government institution, construction and maintenance works of all buildings, civil and electrical appliances are done by the PWD (Social Sector) & PWD (Electrical), Government of West Bengal.
• Maintenance of physical facilities such as electricity, telephone, security, office expenses, water tax, TA, CCTV surveillance, etc. is done from grants received from the State Government.
• Regular cleaning and maintenance of classrooms, laboratories, offices, and laboratory equipment is done by non-teaching staff.
• Maintenance of IT infrastructure is done as and when required.
• The routine committee prepares a master routine to ensure proper utilization of shared classrooms and departments prepare routines accordingly. The college runs in two sessions (Morning and Day) to ensure effective utilization of classrooms.
• Library hours are notified to ensure the proper usage of library resources.
• Games, sports, and Gymnasium sub-committee notifies time slots for the use of the gymnasium.

Admission (Policies adopted)

• The College is an affiliated college under Kazi Nazrul University, Asansol.
• All admission policies prescribed by the Government of West Bengal and Kazi Nazrul University are followed by the Institution for undergraduate programmes.
• Admission to post-graduate and Ph.D. programmes offered by the college are conducted by Kazi Nazrul University.

Teaching & Learning (Policies adopted)

• Blended mode of teaching and learning to ensure online (E-portal, LMS, Knimbus Digital Library) and offline (class interaction, Peer Teaching, Role Play, Student Seminars, Experiential Learning) strategies reviewed by the IQAC
• Effective implementation of the university curriculum in terms of the student learning outcomes
• Enrichment of central library and departmental seminar libraries with procurement of books and subscription of Journals
• Encouraging the use of National Digital Library of India and promoting the NDLI club of the institution
• Encouraging field work and organization of educational tours
• Encouraging organization of special lectures, seminars, webinars, workshops, new experiments beyond course curriculum, hands-on training experiments and other innovative strategies to ensure expert interaction and experiential learning experiences
• Proper evaluation of students in terms of continuous internal assessment
• Providing appropriate internet facilities and ICT facilities for teaching and learning activities
• Improving the undergraduate and postgraduate laboratories to provide more working space and infrastructural facilities
• Organizing events such as poster competitions, PowerPoint presentations, and painting competitions to ensure the improvement of creativity and presentation skills of the students

Teaching & Learning (Policies adopted)

• Blended mode of teaching and learning to ensure online (E-portal, LMS, Knimbus Digital Library) and offline (class interaction, Peer Teaching, Role Play, Student Seminars, Experiential Learning) strategies reviewed by the IQAC
• Effective implementation of the university curriculum in terms of the student learning outcomes
• Enrichment of central library and departmental seminar libraries with procurement of books and subscription of Journals
• Encouraging the use of National Digital Library of India and promoting the NDLI club of the institution
• Encouraging field work and organization of educational tours
• Encouraging organization of special lectures, seminars, webinars, workshops, new experiments beyond course curriculum, hands-on training experiments and other innovative strategies to ensure expert interaction and experiential learning experiences
• Proper evaluation of students in terms of continuous internal assessment
• Providing appropriate internet facilities and ICT facilities for teaching and learning activities
• Improving the undergraduate and postgraduate laboratories to provide more working space and infrastructural facilities
• Organizing events such as poster competitions, PowerPoint presentations, and painting competitions to ensure the improvement of creativity and presentation skills of the students

Research (Policies adopted)

• Encouraging faculty members to undertake major and minor research projects
• Encouraging faculty members to submit manuscripts to national and international journals and publishers
• Teachers are always encouraged and provided duty on leave to participate in seminars, workshops, and conferences to present their research work
• Reimbursement of the registration fee of undergraduate students and faculty members for presentation of research work/project work in events under DBT STAR COLLEGE SCHEME
• Increasing the subscription of journals in the central library
• Improving the central instrumental facility
• Disbursement of received research funds for purchase of items without delay
• Motivating the departments to organize seminars, conferences, and workshops on research fundamentals
• Encouraging faculty members to collaborate with national and international researchers
• Provision for a preparatory day per week as per Government order for research/library work

Extension Activities and Community Services (Policies adopted)

• Encouraging participation of students in NSS and NCC activities
• Encouraging different NSS activities for the benefit of the community
• Observation of important days such as Independence Day, Republic Day,
  Netaji’s Birthday, Swami Vivekananda’s Birthday, International Yoga
  Day, International Women’s Day, National Science Day, World Mental
  Health Day, World Aids Day, World Pangolin Day, International Day of
  Biological Diversity, World Environment Day, Earth Day, National
  Integration Day, World No-Tobacco Day, World Malaria Day etc. to
  sensitize all stakeholders and the local community
• Organizing events to promote environmental awareness in collaboration
  with local NGOs and MOUs with local NGOs working on environmental
  issues
• Sensitizing students towards human values, ethics, and duties of a
  good citizen through organization of events focused on student
  activity

Sports and Cultural Activities (Policies adopted)

• Encouraging students to participate in sports activities and
  tournaments
• Sensitizing students towards the significance of Yoga and organizing
  training programmes on physical fitness through Yoga
• Organizing cultural activities/competitions throughout the year and
  encouraging students and faculty members for active participation

Human Resource Management (Policies adopted)

• Encouraging students to participate in educational tours, excursions,
  field tours, etc. to increase their skill and experience
• Encouraging students to complete research-based projects during their
  final semesters followed by open-house presentations to enhance their
  research experience and communication skills
• Encouraging students to participate in workshops, seminars, webinars,
  etc. for skill enhancement
• Encouraging faculty members to participate in different professional
  development programmes
• Training programmes for non-teaching staff
• Nomination of sub-committees every year by Teachers’ Council to ensure
  diverse academic and administrative experience of faculty members
• Internal transfer of non-teaching staff between academic departments
  and office is practiced to enhance their working experience

Career Counselling and Entrepreneurship Development (Policies adopted)

• Organizing campus interviews for students, providing training, and all
  sorts of assistance to facilitate on-campus recruitments
• Providing training to students and all sorts of assistance to appear
  for off-campus recruitments
• Organization of seminars/webinars followed by interactive sessions on
  career prospects in higher education, job opportunities, and
  preparation for competitive examinations
• Organization of workshops and training programs by the Career
  Counselling and Placement Cell
• Providing information to students regarding notification of
  competitive examinations and helping them to appear for these
  examinations
• Organizing interactive sessions of students with successful
  entrepreneurs
• Encouraging and assisting students interested in becoming
  entrepreneurs

Student Support Services (Policies adopted)

• Providing each and every assistance to students to apply for
  Scholarships and Fellowships
• Anti Ragging Committee and Anti Ragging Squad to ensure zero tolerance
  to ragging
• Collegiate Student Grievance Redressal Cell to lodge complaints
• Health and Hygiene Advisory Sub-Committee to sensitize students about
  health issues
• Student Health, Welfare and Psychological Counselling Cell to promote
  mental and physical well-being of students
• Equal opportunity cell to sensitize the concept of inclusive education
  and organize related events
• Internal Complaints Committee to address related issues and promote
  gender equity through awareness campaigns and events
• Infrastructural facilities for the differently-abled to provide a
  barrier-free learning environment and constitution of a committee to
  cater to their needs